For co-working spaces and serviced offices

Run every centre like your best one.

A broken air con reported on WhatsApp or from the QR sticker on the unit becomes a job with a deadline and a technician, and it cannot close without a photo. Leases are signed online, invoices go out on their own and M-Pesa statements match themselves. The demo shows the whole member, front-desk and facilities experience we are building around it.

Open the interactive demo Pick who you want to be

The demo runs on sample data for Kiota Workspaces, a fictional operator. Nothing to install.

Try it as one of the team.

Each card opens the demo as that person. Switch person at any time from the top bar, and between web and phone.

Member · Amani WanjiruBooks a room, reports a broken air con, invites a guest. On her phone.Community manager · Faith AchiengRuns the centre: requests, guests, move-ins, units, leases, billing.Facilities manager · David MwangiWork orders, approvals, repeat fixes and the team’s performance.Technician · Brian OtienoGets the job, scans the tag, can’t close it without an after photo.Company admin · Joseph KariukiA member company: offices, people, projects and invoices.Leadership · Regional DirectorEvery centre: occupancy, money per square metre, what to look at.

What it does.

One system for members, buildings and money, built for Africa: WhatsApp, M-Pesa and local tax in mind. Here is what is running today and what the demo shows that we are building.

Running in PropFlow today

Live
  • Faults reported by web form, QR sticker or WhatsApp, triaged and turned into jobs
  • Emergencies matched by a fixed list and sent straight to a person, plus an emergency phone line
  • Jobs with deadlines, technician and contractor views, and photo evidence before closing
  • Spend approvals with limits, vendors and scorecards, planned maintenance
  • Asset tags with QR codes and full history
  • Tenancies, automatic and hand-made invoices sent by email, WhatsApp or SMS
  • Lease agreements from a template, signed online through a link
  • M-Pesa, MTN and Airtel statement upload, matched to invoices; receipts sent automatically
  • WhatsApp messages in and out, and an audit trail nobody can edit

In the demo, being built now

Coming
  • Member app: pass, room booking with credits, guests, live repair tracker
  • Reception: guest check-in with badge printing, mail and parcels, events
  • Client assistant that answers enquiries and hands over to a person
  • Member companies with a company admin, people and roles
  • Push notifications, and a choice of channel for every stage
  • Team performance, repeat-fix explanations, money per square metre

See it working before you talk to anyone.

Open the demo, be the community manager for ten minutes, and book a room as a member. Then decide.

Open the interactive demoSign in